O’Shea Office Supplies Privacy Notice In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your date. This notice applies to all customers of O’Shea Office Supplies LTD.  

1. A) Data Protection Principles

Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with the principles, we will ensure that:

1. Processing is fair, lawful and transparent.
2. Data is collected for specific, explicit, and legitimate purposes
3. Data collected is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay
4. Data is not kept for longer than is necessary for its given purpose
5. Data is processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
6. We comply with the relevant GDPR procedures for international transferring of personal data

1. B) Types of Data Held

We keep data on our customers in order to carry out effective and efficient processes. We keep this data relating to each customer in our computer systems and any hard copy is kept in a filing system in a locked office. Specifically, we hold the following types of data: Contact name and number for the company, company name and address. Username and passwords for accessing our website:  www.osos.ie.

1. C) Collecting Your Data

You provide several pieces of data to us directly on completion of an order via telephone, email or via our website.    

1. D) Lawful Basis for Processing

The law on data protection allows us to process your data for certain reasons only. In the main, we process your data in order to comply with a legal requirement or in order for us to effectively manage your account and orders while you are a customer of O’Shea Office Supplies.  

1. E) Failure to Provide Data

Your failure to provide us with data may mean that we are unable to fulfil our requirements for entering into a contract of sale with you.  This could include being unable to complete an order or being able to receive any promotional material and discounts.  

1. F) Who we Share Your Data With

Employees within our company who have responsibility for administration and sales may access your data in relation to your order. Certain data such as name and email address is shared with Calidore. This company provide us with our order and customer management system.  

1. G) Protecting Your Data

We are aware of the requirements to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.  

1. H) Retention Periods

Some data retention periods are set by the law, but we mostly keep your data for as long as we need it for whilst you are a customer of O’Shea Office Supplies.

1. I) Customer Rights

You have the following rights in relation to the personal data we hold on you:

1. The right to be informed about the data we hold on you and what we do with it;
2. The right of access to the data we hold on you.
3. The right for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
4. The right to have data deleted in certain circumstances. This is also known as ‘erasure’;
5. The right to restrict the processing of your data
6. The right to transfer the data we hold on you to another party. This is also known as ‘portability’;
7. The right to object to the inclusion of any information;
8. J) Consent

You also have the right to withdraw consent at any time. This means that we will stop processing your data.  

1. K) Making a Complaint

If you think your data rights have been breached, you are able to raise a complaint with the Office of the Data Protection Commissioner. You can contact the OPDC at Data Protection Commissioner, Canal House, Station Road, Portarlington, R32 AP23, Co Laois or by telephone on +353 57 8684800 or Lo Call 1890 252 231 or email info@dataprotection.ie

1. L) Data Protection Compliance

If you have any questions or requests, please contact: Nicola O’Shea nicola@osos.ie